Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Please provide author statements, cover letter, and ethical clearance (only for original research)
  • The text is double-spaced; uses a 12-point font; times new roman; all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The author could consult the way to cite and built the reference by following the Vancouver style. Please note that the citation use square bracket. 
  • The submission file is in Microsoft Word for the main text. PDF, JPG, and JPEG are allowed for author statements, cover letter, and ethical clearance (for original research only).

Author Guidelines

Author Guidlines

Manuscript Preparation

Manuscript in MS Word must be submitted to International Journal of Nasopharyngeal Carcinoma through the Online Submission System by accessing the IJNPC portal (https://talenta.usu.ac.id/IJNPC). The length of manuscript is expected not to exceed 25 printed pages (1.5 line spacing) including abstract, figures, tables and references. The abstract must describes the significant points of manuscript containing aims of the paper, methods, result, and conclusion, within maximum 300 words. The authors should provide 3-5 keywords of phrases that characterizes the manuscript. The manuscript is written in English and SI system (Système International d'Unités, often referred as "International Units") for measurements and units. The manuscript as the section body is written with Times New Roman font size 12 pt with 1.5 (one and half) line spacing between lines, 12 pt spacing among paragraphs, and on A4 paper (210 mm x 297 mm) with the upper margin of 1.75 cm, lower margin 1.55 cm, left and right 3 and 3 cm. The references using the Vancouver style and should be numbered consecutively in the order of their appearance and should be complete, including authors’ initials, the title of the paper, the date, page numbers, and the name of the sponsoring society (if any). Please compiles references as shown in the examples below. Adjust the size of figures and tables , so that all information in figures and tables can be legible. For all equations, use either Microsoft Equation Editor or MathType add-on. Equations are numbered consecutively in parenthesis, e.g. (1), and set at the right margin.

  • Manuscript template in MS Word can be downloaded here.

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The Title of The Manuscript

The title of the article should be brief and clear as well as informative. It represents the contens of the research article which will be discussed, where it does not contain any uncommon abbreviation. It should not exceed 25 words in English, 14pt-sized font, with the bold selection, Times New Roman, and capitalize each words of the title.

How to Write the Name, and the Author’s Affiliation

The author’s name should be written without an academic degree. If the author’s name consists of at least two words, the last name should not be shorted (to avoid miss citation). If there is more than one author, the author’s names should be written separately by a comma (,). If the author’s names are only one word, it should be written as it is. The name of author should be written in 12pt-sized font, with the bold and italic selection as well as the left text format. The style of the author's name has been provided in MS Word Style (J.Author).

The author's affiliation should be written by providing the name of the department, faculty, university, city, and country. It is written by 12pt-sized font and italic selection. You can use the style of the author's affiliation which is provided in MS Word Style (J.Affiliation). The address written is the address of the author's affiliation by providing the street address, the postal code, the province, the city, and the country.

Abstract and Keywords

An abstract should stand alone, means that no citation in the abstract. The abstract is like an advertisement which should tell the prospective reader what you did and highlight the key findings. Avoid using technical jargon and uncommon abbreviations. You must be accurate, brief, clear and specific. Use words which reflect the precise meaning. The abstract should be precise and honest. Use 12pt-sized Times New Roman for the abstract body with 1,5spacing and 12pt spacing for the next heading. Left indent is 2 cm and right indent is 0 cm. Please follow word limitations (300 words).

Keywords are the labels of your manuscript and critical to correct indexing and searching. Therefore the keywords should represent the content and highlight of your article. Use only those abbreviations that are firmly established in the field. Each keyword is written by 10pt-sized font and write alphabetically in 3-5 keywords and separated by a comma(,).

Introduction

Before the objective, authors should provide an adequate background, and very short literature review (state of the art) in order to record the existing solutions/method, to show which is the best of previous research, to show the main limitation of the previous research, to show what do you hope to achieve (to solve the limitation), and to show the scientific merit or novelties of the paper. Avoid a detailed literature review (state of the art) or a summary of the results. Do not describeliterature review (state of the art) as author by author, but should be presented as the group per method or topic reviewed which refers to some literature. Then, authors should state the objectives of the work at the end of introduction section.

Example of novelty statement or the gap analysis statement at the end of Introduction section (after state of the art of previous research survey): “........ (short summary of background)....... A few researchers focused on ....... There have been limited studies concerned on ........ Therefore, this research intends to ................. The objectives of this research are .........”.

Materials and Methods

The materials and methods describes the stages of research/development undertaken to achieve the objectives/outputs of research. Each stage is briefly described (eg each step in a paragraph). Also inform the materials/platforms used in the study, including the subjects/materials, the tools/software used, the design or experiment used, the sampling technique, the test plan (the variable to be measured and the data retrieval technique), analysis and statistical model used. Provide enough detail to allow the work to be reproduced. The published method should be indicated by reference: only relevant modifications should be explained. Do not repeat details of existing methods, just refer it from the literature.

Results

This part consists of the research results and how they are discussed clearly. The results obtained from the research have to be supported by sufficient data. The research results and the discovery must be the answers or the research hypothesis stated previously in the introduction part. Please highlight differences between your results or findings and the previous publications by other researchers. The discussion should explore the significance of the results of the work, not repeat them.

Discussion

The following components should be covered in discussion: How do your results relate to the original question or objectives outlined in the Introduction section (what/how)? Do you provide interpretation scientifically for each of your results or findings presented (why)? Are your results consistent with what other investigators have reported (what else)? Or are there any differences?

Conclusions

The conclusions will be the answers of the hypothesis, the research purposes and the research discoveries. Tells how your work advances the field from the present state of knowledge. Without clear Conclusions, reviewers and readers will find it difficult to judge the work, and whether or not it merits publication in the journal. Do not repeat the Abstract, or just list experimental results. You should also suggest future experiments and/or point out those that are underway.

Acknowledgments (Optional)

Recognize those who helped in the research, especially funding supporter of your research. Include individuals who have assisted you in your study: Advisors, Financial supporters, or may another supporter, i.e. Proofreaders, Typists, and Suppliers, who may have given materials. Do not acknowledge one of the authors' names.

References

The references style use Vancouver Style. All references referred to in the article text must be listed in the References section. The references shall contain at least 10 (ten) references from 80% of primary sources (scientific journals, conference proceedings, research reference books) which are published within 5 (five) year. 

References should be written following the order they appear in the text, using Arabic numbers in square brackets. The template will number citations consecutively within brackets [1]. The sentence punctuation follows the bracket [2]. Refer simply to the reference number, as in [3]—do not use “Ref. [3]” or “reference [3]” except at the beginning of a sentence: “Reference [3] was the first ...”. This journal uses IEEE citation format.

Example:
"Aulia, et al. in [1] have developed a system, which is able to generate sentences based on the health surveillance data into an Indonesian Language Report"

“Natural Language Generation (NLG) is the natural language processing task of generating natural language from a machine representation system such as a knowledge base or a logical form. Psycholinguists prefer the term language production when such formal representations are interpreted as models for mental representations [1]-[6]”.

References should consist of initial and writers’ names, names of journals or title of books, volumes, editors (if any), publishers and their cities, years of publication, and pages. All writer’s names have to be mentionaed. Use the abbreviation “Anon” if writters are anonymous. Names of journals should be written using the commonly-used abbreviations.

Number footnotes separately in superscripts. Place the actual footnote at the bottom of the column in which it was cited. Do not put footnotes in the abstract or reference list. Use letters for table footnotes.

The author could consult the way to cite and built the reference by follow this guidance. Please note that the citation use square bracket. 

 

Provisions

  1. Author. The papers are belong to the author. The papers have to be responsible and approved by all the authors. An approved statement (conflict of interest) by the authors is included in the disclosure of the papers. In the process of conducting the papers, all authors have to give their contribution. Each author is asked to provide their actual and permanent affiliation in the paper. The name and the affiliation are arranged according to the contribution of the authors in the papers. In case there is some author in the papers, a corresponding author must be chosen. The corresponding author is marked with an asterisk character (*) after the affiliation number. The corresponding author answer all the question by the editor about methodology and materials or another.  In the process of submitting, judging, until publishing, the corresponding author has to responsible for all which related to the papers. The corresponding author must enclose the contact details (emails and full postal address) to the editor.
  2. Abstracts. The abstracts provide the brief explanation of the whole study. In formatting the abstract, every heading (introduction, objectives, methods, result, and conclusion) should type in bold.
  3. Color artwork. The authors should ensure the papers using an acceptable format such as TIFF or JPEG for images, and MS Word for the text. The figures have to submit with the correct resolution. The color of the figures should be easy to understand and clear.  The layout editor will check and edit figures if the color clear and fine to present both electronically and print. A notification will send by the editor to inform the editing by email.
  4. Caption. All the figures must be followed by the caption. The caption describes the name of the pictures and the tables. The caption is not attached to the pictures and the tables but mention separately. The pictures caption is located below-centered of the pictures. The tables caption is located above-lefted of the tables. The caption must be written to give an understanding for the readers. So, it should simply and clear.
  5. Numbering. The author may use numbering form to make the discussion of the topic becomes clear and orderly. Each heading (such as introduction, material and methods, etc.) is numbering with 1, 2, 3 and so on. If the heading is divided into sub-heading, then it could be numbering as 1.1, 1.2, 1.3, and so on. Pictures and tables are separate from the order of heading. They are numbered with their own sequence. Pictures had its own numbering order such as picture 1, picture 2, picture 3 and so on. Like the pictures, tables are also numbering with its sequence. It could be numbered as table 1, table 2, table 3, and so on. The number of picture and table are separated and mentioned in its line.
  6. Appendices. The author is able to enclose appendices to support the information of the papers. Appendices are located after the references list and submitted together with the full text. The appendix is marked using A, B etc. and arranged according to the sequent.  In case there is some sub-appendix, it should mention A.1, A.2, and so on.
  7. Abbreviations. The author should be consistent in using abbreviations. The description of the abbreviations have to define in its first mention, and then, the author is allowed to use the abbreviations after that. The abbreviations must be widely recognized as international abbreviations.
  8. Footnotes. The authors are suggested to use footnote rarely. The footnote should refer to the explanation which mentioned separately from the text. The footnote explanation is located orderly below the bottom margin of the page. In the text, the number of footnotes written with the superscript mode.
  9. Citation. The citation in the text should be present in the reference list. All the citation have to follow the standard of the citation by the editor (using Endnote with Vancouver style). The authors should be consistent using the Vancouver style for the whole text. The citation is marked with a number which written in the same font with the text. The number of the citation is written inside square brackets (e.g. [1]). This journal asked all the author to use Endnote software to manage the references. The reference list will be edited automatically by the Endnote. The using of Endnote is applied to all citation and reference in the papers. It will help the author to conduct the citation efficiently because the citation automatically was written based on the chosen style. You may download the Endnote Vancouver style here.
  10. Data references. Ensure the data reference is acceptable and relevant to the papers. Data references include some information such as the author name(s), dataset title, data repository, version (where available), and year. The reference list will re-check by the editor to ensure the data reference. The editors are able to ask the authors to revise the data reference if it is not acceptable by the editors. 
  11. Diction. The papers should not offend or potentially cause conflict in society regards to ethnic, religion, belief, race, culture and gender. The author suggested not using bias diction such us 'he or she', 'his/her' instead of 'he' or 'his', and by making use of job titles that are free of stereotyping (e.g. 'chairperson' instead of 'chairman' and 'flight attendant' instead of 'stewardess').
  12. Preprints. The preprints belong to the author. As long as it is not published by the publisher, the author has the authority to edit, format, or enhance. The preprint does not count as a prior publication as long as it not published by the publisher. When the final versions of papers are published, the author should keep the preprints. The editing request after the publication is not allowed.
  13. Paper charges. The process of submitting and publication of the paper is free of charge. There is no cost for all of the steps which done to publish the paper in this journal online. The authors are able to request the hardcopy of the journal. In the case of the author request for the printed journal, the authors could send an email to request the hardcopy. However, should authors or other parties needed print/hard copies of the journal, an IDR 500,000/copy should be paid for the printing and binding (shipment is excluded).
  14. Ethical Clearance. The authors should provide the Ethical Clearance form together with paper submission in PDF format.
  15. Cover Letter. Cover Letter should be submitted by the authors together with the papers. It should contains explanation that the study is original, not in process of consideration for publication, and has not publish yet in other journal. Cover Letter is submitted for the consideration for the editors to decide whether the manuscript accepted to be processed in peer-review.
  16. Author Statement. Author Statement should be submitted by the authors together with the papers. It contains the list of contribution of all the authors of the papers. The author statement also contains of conflict of interest form which briefly mention there is no conflict arround the authors regarding the papers.
  17. Plagiarism is not acceptable and therefore establishes the following policy stating specific actions (penalties) upon identification of plagiarism/similarities in articles submitted for publication in IJNPC. IJNPC use Turnitin's originality checking software as the tool in detecting similarities of texts in article manuscripts and the final version articles ready for publication. A maximum of 20% of similarities is allowed for the submitted papers. Should we find more than 20% of the similarity index, the article will be returned to the author for correction and resubmission.

Supporting Materials

  1. Pictures. Pictures can be integrated into the manuscript and given a number after the words "Picture". The number should be sequent in the order in which they are mentioned in the text and given the title. Information about the image is written in the legend section below the picture. For optimal printing results, images should also be sent separately in the form of ".tiff" or ".jpeg" extensions with 90 mm (255pt), pixels at 300 and 1063 dpi. A picture of patient should have the permission from the patient, proved by the form of consent. The identity should be closed by the authors. In case the pictures is a photo or picture that has been published, the permission from the publisher must be mentioned.
  2. Tables. Tables are presented in the text given sequential numbers after the word "Table," according to the sequence in which they are mentioned in the text. Each table is given a short title, and each column is given a subtitle. A description of the tables and abbreviations which used in the table is located in the legend section below the table, not in the table title. Specifically for the tables, the contents is typed with 1 space.

Copyright Notice

The Authors submitting a manuscript do so on the understanding that if accepted for publication, copyright of the article shall be assigned to The International Journal of Nasopharyngeal Carcinoma (IJNPC) as well as TALENTA Publisher Universitas Sumatera Utara as publisher of the journal.

Copyright encompasses exclusive rights to reproduce and deliver the article in all form and media. The reproduction of any part of this journal, its storage in databases and its transmission by any form or media, will be allowed only with a written permission from The International Journal of Nasopharyngeal Carcinoma (IJNPC).

The Copyright Transfer Form can be downloaded here. 
The copyright form should be signed originally and sent to the Editorial Office in the form of original mail or scanned document.

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